We collect Personal Data about you from:
The following section provides additional information about how we collect your Personal Data.
We use the following types of Cookies:
You can decide whether or not to accept Cookies through your internet browser’s settings. Most browsers have an option for turning off the Cookie feature, which will prevent your browser from accepting new Cookies, as well as (depending on the sophistication of your browser software) allow you to decide on acceptance of each new Cookie in a variety of ways. You can also delete all Cookies that are already on your computer. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some of the Services and functionalities may not work.
To explore what Cookie settings are available to you, look in the “preferences” or “options” section of your browser’s menu. To find out more information about Cookies, including information about how to manage and delete Cookies, please visit http://www.allaboutcookies.org/.
We also receive and store information from the extension storage functionality of your browser and from the application(s) that have been registered by your employer on our Services.
Variance will only monitor your activity on applications that have been registered by your employer as “in-use” with Variance and specifically marked for data collection. You will be able to tell whether the application you are using has been registered and marked for data collection based on whether the Variance “dot” shows up on the page and whether the light is green (which means we are collecting data) or red (which means we are not collecting data). This means that while we have access to your activity on other applications that have not been registered, we will not monitor, retain or use this information, or share this information with your employer for any reason.
We also remove any titles or content before storing data on the pages you interact within the registered applications. We don’t retain this information and, therefore, cannot share it with your employer or any other third parties.
In addition, we only share aggregated and anonymized information about your use of the applications that have been registered by your employer with Variance. In other words, all data that we share with your employer will be aggregated at the team or company level, and you will not be specifically identified in any way. If your team is small, we will take additional measures to ensure that your privacy is protected. This means that your employer will not be able to know how individual employees use the applications. In fact, we hide user names and identifiers so that your employer is unable to tie your identity to the data they obtain from Variance. We will never share specific usage information about you to your employer.
We may, however, send you emails or other messages to re-engage you if you do not or infrequently use the application registered by your employer with the Services. However, as noted in the previous paragraph, we will not share specific usage information about you to your employer, other than whether or not you are using the application and how frequently you are using the application. We will communicate with you via the means you or your employer have given us to do so. You can adjust your communications preferences as part of settings.
We seek to protect your Personal Data from unauthorized access, use, and disclosure using appropriate physical, technical, organizational, and administrative security measures based on the type of Personal Data and how we are processing that data. For example, the Services use industry-standard Secure Sockets Layer (SSL) technology to allow for the encryption of Personal Data you provide to us. In addition, be default all data stored in our databases is encrypted at rest by default. You should also help protect your data by appropriately selecting and protecting your password and/or other sign-on mechanisms; and limiting access to your computer or device and browser. Although we work to protect the security of your account and other data that we hold in our records, please be aware that no method of transmitting data over the Internet or storing data is completely secure. We cannot guarantee the complete security of any Personal Data you share with us, and except as expressly required by law, we are not responsible for the theft, destruction, loss or inadvertent disclosure of your information or content.
We retain Personal Data about you for as long as your employer has registered the application with us. In some cases we retain Personal Data for longer, if doing so is necessary to comply with our legal obligations, resolve disputes or collect fees owed, or is otherwise permitted or required by applicable law, rule or regulation. We may further retain information in an anonymous or aggregated form where that information would not identify you personally.
If you would like to further understand the Personal Data we have about you, please contact us at email@example.com. If you would like to delete the Personal Data we have about you, please contact your employer to request a deletion.
Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to contact us to prevent disclosure of Personal Data to third parties for such third parties’ direct marketing purposes; in order to submit such a request, please contact us at firstname.lastname@example.org. Please note that we do not disclose Personal Data to third parties for direct marketing purposes.
If you are a resident of Nevada, you have the right to opt-out of the sale of certain Personal Data to third parties who intend to license or sell that Personal Data. You can exercise this right by contacting us at email@example.com with the subject line “Nevada Do Not Sell Request” and providing us with your name and the email address associated with your account. Please note that we do not currently sell your Personal Data as sales are defined in Nevada Revised Statutes Chapter 603A.